If you’re a contractor, renting dumpsters, equipment, or portable restrooms is part of the job. But rushing into a rental without reading the fine print can lead to problems. Missed delivery dates, surprise fees, or unclear return rules can all slow your project down. 

This blog breaks down what to check before signing a rental agreement so you get the tools you need without the stress.

Know What You’re Actually Renting

Always check that the rental agreement clearly explains:

• What’s being rented
• When it’s being dropped off and picked up
• What services are included (like setup or removal)

If it’s equipment, ask for the exact model or photos. That way, you’re not surprised when it shows up.

Understand the Rental Period

Read the rental dates carefully. Make sure you know:

• When does the rental start and ends
• What to do if you need to extend it
• Whether there are late return fees

Having the timing right helps you avoid delays and extra charges.

Ask for a Full Price Breakdown

Don’t stop at the base price. Ask what else might be added, like:

• Delivery or fuel fees
• Damage waivers
• Cleaning or disposal charges

Get a full estimate in writing so you can plan your budget with no surprises.

Check Damage and Insurance Policies

If something breaks or goes missing, you need to know who’s responsible. Ask:

• Is there a damage waiver?
• Does it cover all types of damage?
• Do you need to provide your own insurance?

Knowing this upfront protects your company if something unexpected happens.

Know the Cancellation and Early Return Terms

Jobs change fast. Before you rent, check:

• If there’s a cancellation fee
• Whether early returns get a refund
• How much notice is needed to make changes

Being clear on the rules gives you more flexibility.

Get Your Site Ready

To avoid delays, make sure the drop-off location is prepped. That means:

• Clear, level space for equipment or dumpsters
• Room for trucks to enter and exit safely
• Any needed permits, especially for street placement

A ready site keeps things running on time.

Frequently Asked Questions

What if I damage the rented item?

Most rental companies offer a damage waiver, but it might not cover everything. Always ask what’s covered and what you’re responsible for.

Can I extend my rental if the job takes longer?

Yes, just call ahead to arrange it. Keep in mind, there may be extra charges for additional days.

Do I need insurance to rent equipment?

Sometimes, yes. Some rentals require business liability insurance; others offer optional coverage through the rental company.

What happens if I cancel my rental?

You might be charged a cancellation fee depending on the timing. Always ask about the policy before booking.

Will they deliver to my job site?

Most companies will, as long as the site is accessible and safe. Make sure the space is ready before the truck arrives.

How do I pick the right rental type or size?

Tell the rental team about your project. They’ll help you choose the best size and option based on your needs.

Make the Smart Call Before You Sign

Taking a few minutes to review the rental agreement can save you hours of cleanup later. When you understand what’s included, what it costs, and how it works, your project runs smoother. MIP Rentals helps contractors rent the right equipment with clear pricing and fast service. Contact Us today to schedule your rental. Email us today at [email protected].